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Evaluation Process

CMRTC follows guidelines of Jawaharlal Nehru Technological University, Hyderabad for internal evaluation and assessment procedure. Internal assessment in CMRTC is very much transparent that every student is aware of the standard internal assessment process of both theory & practical subjects.

1. Continuous Internal Evaluation (CIE)

  • For UG&PG programs, For each theory subject conducts two mid-exams of 40 marks each, comprising 30 marks for descriptive, 5 marks for assignment. The average marks of both mid examinations descriptive, assignment and Subject Viva-Voce/PPT/Poster Presentation/ Case Study on a topic in the subject concerned for 5 marks as considered as Final Internal Marks. End semester examination is conducted for 60 marks.
  • For laboratory evaluation for undergraduate, the institution conducts one lab internals for 40 marks each. It is divided into 10 marks for the written exam, 10 marks are allotted for day-to-day performance, 10 marks for viva-voce and 10 marks for Project and Presentation. External lab-examination is conducted for 60 marks.
  • Project Work: The Project Work shall be carried out in two stages: Project Stage – I during VII Semester (IV-B.Tech.–I–Semester), and Project Stage – II during VIII Semester (IV- B.Tech.–II–Semester), and the student has to prepare two independent Project Work Reports – one each during each stage. First Report shall include the Project Work carried out under Project Stage – I, and the Second Report (Final Report) shall include the Project Work carried out under Project Stage – I and Project Stage – II put together. Project Stage – I and Project Stage – II of the Project Work shall be evaluated for 100 marks each.
  • Out of the total 100 marks allotted for each stage of the Project Work, 40 marks shall be for the Continuous Internal Evaluation(CIE), and 60 marks shall be for the End Semester Viva-voce Examination (ESE). The marks earned under CIE for both the stages of the Project shall be awarded by the Project Review Committee (PRC) comprising of the Head of the Department, one Senior Faculty member and Project Supervisor (based on the continuous evaluation of student’s performance during the two Project Work stages); and the marks earned under ESE shall be awarded by the Project Viva-voce Committee / Board (based on the work carried out, report prepared and the presentation made by the student at the time of Viva-voce Examination.

 2. Mechanism of internal assessment

  • Controller of Examinations will prepare the schedule and the same will be communicated to all HODs concerned, faculty and students through circular, website and display on notice board. Two CIE-examinations for each theory and  one for Lab course will be conducted as per academic regulations.
  • Subject teachers prepare 02 sets of CIE question papers in their subjects as per the guidelines and handover the same to Exam section in sealed cover one week before the commencement of Examination.
  • The examination cell makes ready the required material before the examination schedule.
  • The examination cell prepares the duty chart of invigilators and sends to departments concerned.
  • The Controller of examination will open one of the sets and sends it for printing the required copies and arranging for distribution to the examination halls.
  • The invigilators collect the answer scripts hall-wise and other examination material 30 minutes before the scheduled time of CIE Exam.
  • The invigilators collect the answer scripts and submit the same and unused answer scripts to ACE.
  • ACE (Evaluation) validate matching of answer scripts received with D-forms and makes ready the answer scripts subject/class bundles, question papers and evaluation marks statements to provide to the subject teachers for valuation.
  • The scanned answer scripts will be send to the respective subject teachers for online evaluation and submit within 03 days. Later the soft copy of the evaluated script will be made available to the students through their individual login for any discrepancy.
  • The consolidation of internal marks will be published after due verification, within one week from the completion of Mid Examination.

 3. Registration of the students

 The semester attendance has to be finalized by the HOD concerned before one week of the course of the semester as per the academic regulations.

  • The student, who falls short of prescribed percentage of attendance (65% and above below 75%) on medical grounds, has to apply to the controller of examinations for condonation along with medical certificate and the prescribed fee. Students whose shortage of attendance is not condoned in any semester are not eligible to take their end examination of that class and their registration shall be cancelled.
  • Shortage of attendance below 65% in aggregate shall in no case be condoned. The list of the Detained candidates duly signed by the director shall be displayed on the notice board by the departments and a copy of the same to be sent to the examination cell.
  • The notification, calling for applications for registration to end semester examination, is issued at least four weeks before the commencement of examinations. A clear one-week time is to be given for payment of fees and submission of application. Another five days’ time is to be given for payment of fees with fine. If the last date is Sunday/holiday, the next working day shall be considered as last date. The notification should be also displayed on college website.
  • Students appearing for examination will have to register their names for the same in the prescribed application form by paying the prescribed fee online.
  • List of students, along with courses registered for the examination, have to be prepared. A copy of the list of students is to be sent to Chief Superintendent of the examinations at least three days before the commencement of examinations for making appropriate arrangements through Controller of Examinations.
  • Hall tickets are to be prepared in duplicate. In case any student loses his/her original hall-ticket, a copy of hall-ticket will be issued on payment prescribed fee of Rs. 100/-.
  • The hall tickets are to be prepared at least five days before the commencements of examinations.

4.Preparation of answer scripts.

After receiving the finalized list of registrations for ESE,the first page of answer script with student data and their photo is generated and printed for final Lab examinations and theory examinations.

5. PROCESS DURING EXAMINATION:

Conduct of Semester End Lab Examinations

  • Semester end lab examinations will be conducted after the last working day of the semester.
  • The responsibility of the Semester end lab examination conduct lies with the respective HOD and the supervision of Chief Superintendent of the examination.
  • Semester end lab examinations will be conducted by the teacher concerned and lab external examiner. The examination cell will receive names of external lab examiners to conduct end lab examinations duly approved by HOD and the Director.
  • The HOD will inform the concerned examiner the time and number of students appearing and obtain his/her consent to be the examiner. The Internal examiners will be appointed by the HODs concerned and inform to the Controller of the Examinations.
  • As per the strength of the students appearing for the lab examinations, the required stationary (Answer booklet, Attendance Statement and D-form) is to be procured by the Department from Examination Cell.
  • The concerned HOD of the Department should prepare the time-table batch wise with respect to the equipment available in the department and forward the same to the examination cell.
  • After the examination, the examiners should submit the marks award sheet and absentees’ statements in sealed covers in the examination cell for results processing.
  • Duly signed Remuneration bills should be submitted along with the marks awarded sheets.

 

Conduct of Supplementary Lab Examinations

Supplementary Lab Examinations will be conducted as per academic regulations of UG and PG.

Conduct of End Semester Theory Examinations

End Semester examination shall be of three hours’ duration and having weightage of 60 Marks (For both UG and PG programs).

The process of conducting the End semester examinations is as follows:

  • The controller of examinations shall be responsible for the smooth conduct of the semester end examinations with the support of Chief Superintendent of Examinations, Assistant
  • Controller of examinations, Squad, office staff and faculty invigilators drawn from the various departments.
  • As per the schedule of examinations, the Controller of examinations will select and open one of the sets (minimum four question papers available in respect of B.Tech, M.Tech & MBA) in the presence of Chief Superintendent. The question paper should be opened taking into consideration the time required for moderation, printing, and delivery of question paper to the invigilators in examination halls and distribution to students.
  • A subject moderator nominated by BoS Chairman based on experience/expertise in the course will be asked to validate the question paper and he/she will prepare the detailed key with scheme of evaluation on the same day during the examination.
  • Validated question paper will be handed over to the ACE for printing the required copies and arranging for distribution to the examination halls.
  • Squad should make surprising visit to all the examination halls and ensure that the examinations are conducted as per the code of conduct.
  • Malpractices, if any, identified by invigilator, observer or squad should be brought to the notice of controller of examinations for proper action.
  • Immediately after completion of examination, all the answer scripts are handover to the ACE along with question papers and D-forms duly signed by hierarchy.

  

POST-EXAMINATION PROCESS:

Coding and Evaluation

The ACE should arrange to check the answer scripts with the D-forms received and malpractice cases if any.

  • After verification the answer scripts are scanned; the first page is separated to hide the identity and later they are bundled for further processing.
  • The institute adopts the system of digital evaluation of the answer scripts by appointing the external examiners/valuators from reputed institutions.
  • The evaluation will be single evaluation by the external examiners.
  • The bundled answer scripts will be sent tothe selected evaluators with individual login credentials. The valued scripts should be submitted online within one week.
  • The key and scheme of evaluation is posted to the respective evaluators.

SCRUTINIZER

  • The work of the scrutinizer starts after completion of evaluation process. He/she should verify and ascertain that all the required information entered by the examiner on award list of marks is correct.
  • He/she should check all the questions answered by the students whether valued or not valued by the examiners. If any answer is not valued, it should be immediately brought to the notice of the CE.

RESULTS PROCESSING AND PUBLISHING

  • After receiving all the valued answer scripts with proper scrutiny, the system is ready for processing of results.
  • The results are placed before “Results Processing Committee (RPC)”.
  • Based on the RPC approval and Directors instructions the Controller of examinations will arrange for publishing results through website of college.
  • Along with results publication, the controller of examinations will issue notification for Revaluation.

 

PROCEDURE FOR RECOUNTING/REVALUATION

  • As the valuation being digital, there is no scope for recounting.
  • Revaluation of answer scripts is applicable for semester end theory examination only.
  • The application for revaluation after the last date will not entertained.
  • Separate Evaluator may be identified by the CE for Revaluation.
  • In the revaluation, if the variation in the marks is less than 15% of external examination marks, then previous marks secured by the candidate holds good (no change in original marks).
  • If the variation is more than or equal to 15% of the external marks after revaluation, the answer script is send for third valuation. The final marks of the candidate are decided by taking minimum marks of best two valuations.

Supplementary Theory Examinations

  • Supplementary examinations will be conducted once in a year at the end of odd and even semesters.
  • Semester end supplementary examinations shall be carried till next regulation comes into force for that semester, i.e., after the conduct of the last set of regular examinations under the present regulation.
  • Thereafter, supplementary examinations will be conducted in the equivalent courses.

Advanced Supplementary Examinations

Candidate(s), who failed in theory / seminar / project work courses in 4th B.Tech 2nd Semester (end semester in the programme) can appear for advanced supplementary examination which will be conducted after declaration of the results.

However, those candidates who fail in these advanced supplementary examinations shall appear for subsequent examination along with regular candidates in the examinations which will be conducted at the end of the respective semester.

6.GRADING SYSTEM FOR UG AND PG PROGRAMMES

 Marks will be awarded to indicate the performance of each student in each theory subject, lab/practical’s, design, drawing practice, technical seminar, industry oriented mini-project and major project. Based on the percentage of marks obtained in Continuous Internal    Evaluation plus Semester End Examination, both taken together, as specified in item 8 above, a corresponding letter grade shall be given.

  • As a measure of the student’s performance, a 10-point Absolute Grading System using the following letter grades (UGC Guidelines) and corresponding percentage of marks shall be followed.
  UG PG
% of Marks Secured (Class Intervals) Letter Grade (UGC Guidelines) Grade  Points Letter Grade (UGC Guidelines) Grade  Points
90% and above ( ≥   90% ,   ≤ 100% ) O (Outstanding) 10 O (Outstanding) 10
Below 90%  but not less than  80% (≥  80% ,   <  90% ) A+  (Excellent) 9 A+  (Excellent) 9
Below 80%  but not less than  70% (≥  70% ,   <  80% ) A (Very Good) 8 A (Very Good) 8
Below 70%  but not less than  60% (≥  60% ,   <  70% ) B+ (Good) 7 B+ (Good) 7
Below 60%  but not less than  50% (≥  50% ,   <  60% ) B (aboveAverage) 6 B (Average) 6
Below 50%  but not less than  40% (≥  40% ,   <  50% ) C (Average) 5 F  (Fail) 0
Below 40% ( <  40% ) F  (Fail) 0 Ab 0
Absent Ab 0    

Mandatory Courses: S – Satisfactory; U – Unsatisfactory

Calculation of Semester Grade Point Average (SGPA)* for semester:

The SGPA is calculated as below:

The performance of each student at the end of each semester is indicated in terms of SGPA. The SGPA is calculated as given below

SGPA ={  } /{  } …. For each Semester,

C = Credits of a course G = Grade Points awarded for a course

* SGPA is calculated for a candidate who passed all the courses in that semester.

Calculation of Cumulative Grade Point Average (CGPA) for Entire Program:

The SGPA is calculated as below:

CGPA   =   { } / { } … for all S Semesters registered

(i.e., upto and inclusive of S Semesters, S ≥ 2)

Where C = Credits of a course and G = Grade points awarded for a course.

For Final percentage of marks equivalent to the computed final CGPA, the following formula may be used:

Percentage of Marks = (final CGPA – 0.5) x 10.