PURCHASE COMMITTEE

PURCHASE COMMITTEE

The purchase Committee consists of the following members.

Roles:

• To ensure all relevant documentation is prepared prior to purchase committee meeting.
• To analyze quotations provided by the departments and provide recommendation.
• To ensure that the supplies/services quoted for comply with what was requested.
• To request technical input from relevant staff as required.
• To seek clarification from suppliers/service providers where necessary.
• To ensure proportionality, transparency, accountability and fairness in the procurement process.
• To develop and maintain good buyer-seller relationship.
• To procure materials economically at a cost consistent with the quality and service required. However, generally all purchases may be attempted at the lowest cost.

Responsibilities: 

• Chairman –To approve the final purchase and issue necessary purchase orders.
• Administrative Officer – To shortlist the approved vendors, review of the quotations and submit the same to the chairman.
• Member – To collect the indents from the departments, call for quotations and verify with respect to the budget.